Privacy Policy

SC QUARTZ MATRIX SRL recognizes the importance of your data and is committed to protecting your privacy and security. It is important for us to provide you in an integrated and practical manner with information about the processing of your personal data as a data subject (users of Quartz Matrix websites, online shop www.qmart.ro, customers, potential customers) in this Privacy Statement, applicable for the purposes listed below.

Please read through this Declaration.

This Statement applies to all devices used to access the Quartz Matrix websites, such as computers, cell phones, tablets, smart TVs, etc.

CONTENTS

1. General Information

1.1. About us and our website

1.2. What we record as standard use

1.3. What permissions we have for processing your data

1.4. The purposes for which we collect and process your personal data

1.5. Personal data security

2. Data processing on the website

2.1. Data recorded in log files (logs)

2.2. Newsletters

2.3. Cookies

2.4. Analyze the web through Google Analytics

2.5. Online campaigns through Google AdWords

2.6. Using Google Remarketing

2.7. Social networks (Facebook, LinkedIn, Twitter, Google+, YouTube)

2.8. When we transmit your data

3. Collection of personal data for the purpose of taking an exam in the QUARTZ MATRIX Testing Center

3.1. How we collect and use your personal data

3.2. To whom we disclose personal data

3.3. Retention of personal data

4. Collection of personal data for the purpose of recruitment for available positions in the company QUARTZ MATRIX

4.1. CV information

4.2 Sources of verification of personal data

4.3. Retention of personal data

5. Your rights

1. General Information

1.1. About us and our website

This website is owned and operated by SC QUARTZ MATRIX SRL, registered in the Trade Register with RO 5150840 and J22/30/1994, share capital 580.000 lei, with registered office at B-dul Carol I nr. 5D, 1st floor, postal code 700506, Iași, Jud. Iași, Iași, and its registered office at Bd. Carol I nr. 5, Cod 700506, Iași, Jud. Iași.

Contact information: B-dul Carol I nr. 5D, Iași, postal code 700506, Iași, Jud. Iași, landline: +(40)232-217.248, fax: +(40)232-217.262, mobile: +(40)726-767.890, e-mail: [email protected]

If you contact us, we will retain and process the information you provide for the purpose of responding to your request and any subsequent enquiries. Processing data in this context is permitted to us by law (Article 6(1b) of Regulation (EU) 2016/679).

1.2. What we record as standard use

You can use all sections of our website to which access is not protected without revealing your identity. Every use of our site is logged as standard usage, in order to correct errors and to clarify security incidents. For more information about the data recorded in log files, please visit the section "How we process your data".

1.3. What permissions we have for processing your data

SC QUARTZ MATRIX SRL is registered with the National Supervisory Authority for Personal Data Processing under number 27449.

According to the requirements of Law no. 677/2001 for the protection of individuals with regard to the processing of personal data and the free movement of such data, as amended and supplemented SC QUARTZ MATRIX SRL is obliged to administer in secure conditions and only for the specified purposes, the personal data you provide us with about yourself.

We process your data only when we have your permission to do so. You can give us permission to process your data by an explicit consent given on our website in connection with the data processing.

We process your data because the law allows us to do so (Article 6(1b) of Regulation (EU) 2016/679) in the following cases:

• place an order through our website. In this case we have permission to process your data in order to fulfill the contract;
• make an inquiry or request information about products and services on our website;
• you use services/applications on our website that require the processing of your data (demos of existing software applications on our website).
• we process your data when we have a legitimate interest to do so. In relation to our website, our legitimate interest is to ensure that it provides you with the best browsing experience and can be operated safely, without errors and defects. The data recorded in the site's log files serves this purpose.

The permissions we hold and the purpose for which we use them are set out in the following section - Data processing on the website. In this section you will find more detailed information about how your data is collected, processed and used on our website (i.e. the type, applicability and purpose of data processing).

 Important!

According to Article 8 (1) of Regulation (EU) 2016/679, users under the age of 16 may submit personal data to us only with the consent of a parent or legal guardian.

Our website may contain links to other websites. We cannot influence how your data is processed on those sites or their compliance with data protection provisions. Please take note of any Data Protection Information provided on those websites.

1.4. The purposes for which we collect and process your personal data

SC QUARTZ MATRIX SRL collects and processes your personal data for the following purposes:

Administration, improvement and realization of services provided through Quartz Matrix websites;

• Commercial sales activities, including realization, sales administration and development, market research/studies, statistics;
• Advertising, marketing and publicity, promotional activities for products and services from the Quartz Matrix portfolio;
• After-sales activities, including customer relationship services, informing users/customers on the evaluation of products and services offered, assessing the quality of repair and maintenance services of products marketed through the work carried out in the maintenance and repair department, performing service intervention, product replacements, etc.
• Recruitment activities for available positions within the company;
• For evidential purposes in relation to the above activities and archiving.

1.5. Personal data security

We protect the personal data you submit to us and handle it securely in accordance with this Privacy Statement. SC QUARTZ MATRIX SRL implements physical, administrative and technical safeguards to protect your personal information from unauthorized access, use or disclosure. We also contractually require our suppliers to protect such information from unauthorized access, use or disclosure.

2. Data processing on the website

2.1. Data recorded in log files (logs)

For technical reasons, each time your internet browser accesses our website, it will automatically send information to our web server (i.e. data recorded in log files). We keep some of this information in log files, such as: Date of access

- Access time
- URL of the party initiating the connection
- Accessed files
- Volume of data transferred
- Browser type and version
- Operating system
- IP address (anonymized)

Data recorded in log files (logs) do not include personal data. As a general rule, we only analyze the data recorded in the log files in order to rectify errors in the operation of our website or to clarify security incidents. This log data is kept indefinitely.

Sometimes it is necessary for us to collect additional personal information, as well as data recorded in log files, in order to correct errors or to preserve evidence of security incidents. In these cases, we are permitted to process data recorded in log files according to the law (Article 6(1f) of Regulation (EU) 2016/679). This data will be deleted once the error has been remedied or the security incident has been fully clarified, or if the original purpose of the processing no longer exists due to other factors. In the event of a security incident, we will forward the data recorded in the log files to the investigating authorities on a case-by-case basis, to the extent permitted.

We always keep data recorded in log files separate from other data collected in connection with the use of our website.

2.2. Newsletters

Our website offers a newsletter subscription option. Subscription to the newsletter is realized if the owner of the email address has expressly confirmed the consent to receive the newsletter in the online forms on our website.

If you subscribe for our newsletters you consent to us sending them to you and your data will only be used to send you newsletters. We are permitted to process your data in this context on the basis of your consent (Article 6(1a) of Regulation (EU) 2016/679). You can withdraw your consent at any time. The corresponding link (to withdraw your consent at any time) is included in every newsletter we send you. We will record that you have unsubscribed from the newsletter in our database. 

2.3. Cookies

We use cookies. Cookies are small text files that we save on your device (computer, mobile device, smart TV) when you visit our website. These cookies are sent back to us on each subsequent visit to our website by you. Cookies cannot access data on your device, run programs, contain or transfer viruses. Cookies can only be read by the web server from which they originate.

Cookies do not require personal data to be used and do not personally identify internet users. Cookies help generate a browsing experience tailored to each user's preferences and interests. Refusing or disabling cookies may make some sites unusable.

Rejecting or disabling cookies does not mean that you will no longer receive online advertising - just that it will no longer be able to take into account your preferences and interests, as evidenced by your browsing behavior.

Our website can also be viewed without cookies. Internet browsers are often configured to accept cookies. To prevent your internet browser from using cookies, you can:

- refuse the use of cookies when you access our website using cookies (if applicable)

- disable the use of cookies through your internet browser settings. The Help function in your browser can guide you in disabling and/or deleting cookies in your internet browser.

Please note that if you disable/delete cookies, individual functions on our website may no longer function as expected. Cookies that may be required for certain functions on our website are indicated below. In addition, disabling/deleting cookies will only affect the internet browser used for this purpose. Therefore, the process of disabling/deleting cookies must be repeated accordingly for any other internet browsers. Cookies that we use for specific functions without reference to individuals:

- Cookies that save certain user preferences (e.g. search or language settings)

- Cookies that save information to ensure error-free playback of video or audio content

- Cookies that temporarily save certain data entered by the user (e.g. the contents of a shopping cart or an online form)

- Cookies that we use for specific, person-related functions:

- Cookies used to identify or authenticate our users

We are permitted to process data in this context with your consent (Article 6(1a) of Regulation (EU) 2016/679). We keep this data until that cookie expires or until you delete it.

2.4. Analyze the web through Google Analytics

For marketing purposes, we use analytics cookies to collect and process data about your visit to our website and your use of newsletter links (where applicable). Your activity data is collected in this way and a pseudonymized user profile is generated on the basis of this data using a cookie identifier. Your IP address is either not logged or anonymized immediately after logging as part of this process. We use the Google Analytics service of Google Inc. 1600 Amphitheatre Parkway Mountain View, CA 94043, USA ("Google") to collect user data and generate user profiles. Information about your use of our website is transferred to Google's servers, analyzed and only received back as part of aggregated data. This data allows us to identify trends in how the site is generally used.

We do not associate the resulting user profiles with your name or any other details that could reveal your identity. We are permitted to process data in this context with your consent (Article 6(1a) of Regulation (EU) 2016/679). User data is stored by the service used for a maximum of 14 months from the date it was collected/updated.

Any user can prevent the setting of cookies on our website at any time by means of an appropriate adjustment in the web browser used and thus permanently refuse the setting of cookies. Such a setting in the web browser used would prevent Google Analytics from setting a cookie in the information technology system of the data subject. In addition, cookies already used by Google Analytics can be deleted at any time via the web browser or other software programs.

In addition, the user may object to a collection of data generated by Google Analytics which is related to the use of this website, as well as to the processing of such data by Google and the possibility to opt-out of such data. For this purpose, the user must download a web browser add-on available at the following link: https://tools.google.com/dlpage/gaoptout and install it.

Further information and applicable Google data protection provisions can be found at the following links: https://www.google.com/intl/ro/policies/privacy/ and http://www.google.com/analytics/terms/us.html. Google Analytics is explained here: https://www.google.com/analytics/.

2.5. Online campaigns through Google AdWords

On this website, we use Google AdWords. Google AdWords is an Internet advertising service that allows an advertiser to place ads in Google search engine results and on the Google advertising network. Google AdWords allows an advertiser to pre-define certain keywords by which an ad in Google search results is displayed when the user uses the search engine to receive a relevant search result for those keywords. In the Google Ad Network, ads are served on relevant web pages using an automated algorithm, taking into account the pre-defined keywords.

The operating company of Google AdWords is Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, USA.

The purpose of the Google AdWords program is to promote our website by including relevant advertising on third party websites and in Google search engine results. If a data subject comes to our website through a Google ad, a conversion cookie is placed on the user's information technology system by Google. The definition of cookies is explained above. A conversion cookie loses its validity after 30 days and is not used to identify the data subject. If the cookie has not expired, the conversion cookie is used to check whether certain subpages, for example the shopping cart of an online shopping platform, have been accessed on our website. Through the conversion cookie, both Google and we are able to tell whether a user who landed from an AdWords ad on our site generated a sale, i.e. completed or canceled a sale of goods.

The data and information collected through the use of the conversion cookie is used by Google to create visit statistics for our website. These visitation statistics are used to determine the total number of users to whom AdWords ads have been displayed to determine the success or failure of each AdWords ad and to optimize AdWords ads in the future. Neither our company nor other Google AdWords advertisers receive any personally identifiable information from Google.

The conversion cookie stores personal information, e.g. the web pages visited by the data subject. This personal data is stored by Google in the United States of America. Google may transfer this personal data collected through technical processes to third parties.

The user may, at any time, prevent the setting of cookies by our website as mentioned above by means of an appropriate setting of the internet browser used and thus permanently refuse the setting of cookies. Such an internet browser setting would prevent Google from placing a conversion cookie on the user's information technology system. In addition, a cookie set by Google AdWords can be deleted at any time via the internet browser or other software programs.

The user has the possibility to refuse Google interest-based advertisements. Therefore, the user should visit the link www.google.ro/settings/ads on each of the browsers used and set the desired settings.

Further information and applicable Google data protection provisions can be found at https://www.google.com/intl/ro/policies/privacy/.

2.6. Using Google Remarketing

Google remarketing services are integrated on this website. Google Remarketing is a feature of the Google AdWords program that allows a company to display advertising to Internet users who have previously visited that company's website. Therefore, the integration of Google Remarketing allows the company to create advertising based on user interests and therefore display relevant advertisements to Internet users interested in the products and services it sells.

The operating company of Google remarketing services is Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, USA.

Google Remarketing allows us to display ads on the Google Network or other websites, based on individual needs and matching the interests of internet users. Google Remarketing places a cookie on the user's information technology system. The definition of cookies is explained above. With the cookie setting, Google allows the visitor to our website to be recognized if they visit web pages that are also members of the Google advertising network. With every visit to a website on the internet that has Google's Remarketing service integrated, the web browser automatically identifies the targeted user with Google. In the course of this technical procedure, Google receives personal information, such as the IP address or browsing behavior of the user, which Google uses to serve advertising relevant to the interests of that user. Google may transfer this personal data collected by the technical procedure to third parties.

The user concerned may, as mentioned above, opt-out of interest-based advertising by Google. To do so, the data subject should go to www.google.de/settings/ads and make the desired settings in each internet browser used.

Further information and Google's actual data protection provisions can be found at https://www.google.com/intl/ro/policies/privacy/.

2.7. Social networks (Facebook, LinkedIn, Twitter, YouTube)

Content on our website can be distributed on social networks using the integrated social media platform buttons. All social network buttons that facilitate content distribution are integrated using social network plugins developed by social network providers.

Social networks also contain links to our websites. If you follow a link from our website to a social network, or if you connect to your social network to share content from our website, your data is processed by the provider of that social network. For information about the purpose and applicability of the data collection, further processing and use by the social network provider, as well as about your rights and options for configuring settings to protect your privacy, please refer to the Data Protection Information made available by the respective provider.

An overview of all Facebook plugins can be found at https://developers.facebook.com/docs/plugins/. Facebook's data protection guidelines, which are available at https://facebook.com/about/privacy/provides information about the collection, processing and use of personal data by Facebook. In addition, it explains what setting options Facebook offers to protect the privacy of the user concerned. In addition, various configuration options are available to allow the removal of data transmissions to Facebook. These can be used by the user to remove a data transmission to Facebook.

More information about LinkedIn plugins can be found at https://developer.linkedin.com/plugins. LinkedIn also offers the possibility to unsubscribe from emails, SMS messages and targeted ads, as well as the possibility to manage your ad settings at the following link: https://www.linkedin.com/psettings/guest-controls. Setting cookies can be refused at https://www.linkedin.com/legal/cookie-policy. The privacy policy applicable to LinkedIn is available at https://www.linkedin.com/legal/privacy-policy.

Information about Twitter buttons and how they are used is available at https://about.twitter.com/de/resources/buttons. Twitter receives information about users who have visited our site, provided that users are logged into Twitter at the time they access our site. This occurs regardless of whether the user clicks the Twitter buttons or not. If such transmission of information to Twitter is not desirable for the user, then they can prevent this by logging out of their Twitter account before browsing our site. The applicable Twitter data protection provisions can be accessed at https://twitter.com/privacy?lang=en.

More information about YouTube and how to use this social network can be found at https://www.youtube.com/intl/en/yt/about/. YouTube and Google will only receive information through the YouTube component that a particular user has visited our site if the user is logged into their YouTube account at the time they access our site. This takes place regardless of whether they click on a YouTube video on the site or not. If such a transmission of this information to YouTube and Google is not desirable for the user, this can be prevented by logging out of one's YouTube account before browsing our website. YouTube's data protection provisions are available at https://www.google.com/intl/ro/policies/privacy/, which provides information about the collection, processing and use of personal data by YouTube and Google. 

2.8. When we transmit your data

In order to fulfill one or more of the above purposes, Quartz Matrix may disclose your personal data to the following categories of recipients:

- Quartz Matrix's contractual partners, but only on the basis of a confidentiality undertaking from them guaranteeing that this data is kept secure and that the provision of this personal information is done in accordance with the applicable legislation;

- other companies with whom we can develop joint programs to bring our products and services to market;

- service providers (marketing, online or telephone support, courier, payment/banking or other services);

- public authorities (Public Prosecutor's Office, Police, courts of law and other authorized state bodies), on the basis and within the limits of the legal provisions and following specific requests.

3. Collection of personal data for the purpose of taking an exam in the QUARTZ MATRIX Testing Center

This section of this Privacy Statement describes our policies and practices regarding our collection and use of your personal data when you register to take an exam at Quartz Matrix Testing Center.

Please read the information below carefully to understand how we protect/process your data.

3.1. How we collect and use your personal data

1. Identity card information: your identification data (CNP, address, ID card number and serial number) are used strictly for the invoicing of the exam if the registration is done by Quartz Matrix.
2. Video surveillance footage from the video surveillance system in the headquarters, test center

We use this data to carry out security checks in our legitimate interest to ensure the security of the premises, goods and persons on those premises and to avoid and prevent possible attempts to circumvent the systems.

The monitoring and video surveillance in the test center is based on the agreement between Person Vue, Prometric, Kryterion and Quartz Matrix Test Center.

1. Source of personal data

Personal data is provided by you by completing the questionnaire and registering for the desired exam either directly with one of the providers Pearson Vue, Kryterion, Prometric or via Quartz Matrix.

3.2. To whom we disclose personal data

Quartz Matrix will not disclose your personal data to any third party except those involved in the testing and examination procedure (Person Vue, Prometric, Kryterion). 

3.3. Retention of personal data

Your personal data is kept from the moment you register for the exam until the end of the exam.

The invoice that will be issued and which includes data such as: CNP, home address, serial number and ID card number are stored in accordance with the Financial Legislation in force under adequate safety and security conditions to prevent unauthorized access.

Quartz Matrix does not retain or store test results (score, pass, fail, etc.). Access to this data is completely restricted to Quartz Matrix staff. Access to these resources may only be granted to test providers for the purpose of resolving any disputes, complaints or system errors.

The final result is printed in a single written copy which is handed to the candidate personally on leaving the test center.

4. Collection of personal data for the purpose of recruitment for available positions in the company QUARTZ MATRIX

We collect and use data about you for the purpose of recruiting for available positions at Quartz Matrix.

4.1. CV information

We collect and use information included in your CV/biography or information otherwise provided to us by you in this context, such as full name, address, e-mail address, telephone number, previous employers, professional qualifications, recommendations, career development and skills analysis, training, performance and suitability. We will use this data exclusively for the purpose of recruitment for available positions within QUARTZ MATRIX. This data is volunteered voluntarily as a result of your wish to be part of the recruitment process for the available position(s).

4.2 Sources of verification of personal data

Source of personal data. Some of the personal data processed is provided directly by you through Quartz Matrix websites or by e-mail to Quartz Matrix addresses, and other information is obtained indirectly from third parties such as recruitment agencies and public sources (e.g. LinkedIn, Trade Register, court portal, recruitment websites).

4.3. Retention of personal data

Your personal data is kept only as long as necessary for the fulfillment of the purposes for which that information is processed.

We store this data for the duration of the recruitment process, during which time the data is kept in secure and safe conditions that do not allow unauthorized access to it. Once the recruitment process is completed, we keep the data for a maximum period of 6 months.

5. Your rights

Right to be informed about your data
On request we will provide you with information about the personal data we hold about you.

Right to correct and complete your data
If information about you is wrong, we will correct it if you notify us.

Right to delete your data
Upon request, we will delete information about your personal data that we retain.

However, certain data will only be deleted after a set retention period has elapsed, for example because we are required to retain the data in accordance with legal requirements in some cases, or because we need the data to fulfill our contractual obligations to you.

The right to block your data
In certain legally established cases, we will block your data if you ask us to do so. Blocked data is further processed only to a very limited extent.

Right to withdraw your consent
You may withdraw your consent to the processing of your data at any time with effect for the future. The lawfulness of the processing of your data will not be affected by this, until the moment you withdraw your consent.

Right to object to the processing of your data
You may object to the processing of your data, at any time, with effect for the future, if the processing of your data by us is carried out on the basis of one of the legal grounds set out in Article 6(1e or 1f) of Regulation (EU) 2016/679. If you object to the processing of your data, we will cease processing your data, provided there are no legitimate grounds for further processing.

Right to data portability
At your request, we may make certain information available to you in a structured, commonly used and electronically processable format.